FAQ

You can register by accessing the Registration page on our website and filling up the registration form.

Unfortunately, all fees are NON-REFUNDABLE. If you deposit the participation fee, we will consider you a participant. 

There are 2 types of participants:

• The Presenter is an author of a Scientific Paper who will take part in the IMSCB and will be present in Bucharest, during the whole period of the Congress, between the 3rd and 7th of December 2025, in order to attend all mandatory events and to present their paper.
• The Participant does not have a scientific paper and he/she will be present in Bucharest, during the whole period of the Congress, between the 3rd and 7th of December 2025, in order to attend all mandatory events and to present their paper.

The Memberships (Participants and Presenters) are limited to 800. This number will not be increased before or after the limit is reached.

If you registered as a Participant, but decided to submit an abstract after all, click the “Upgrade to Presenter account type” link in your account and follow the instructions. If you registered as a Presenter, but you decide not to submit an abstract, you will automatically become a Participant.

Once you have filled in the required fields and clicked “Register”, you will receive an account confirmation e-mail. Then you will have to log in with the established email and password. Once you are logged in, you will be required to complete the rest of your personal data in the ”My Account” section of our website, such as your Faculty and your year of study. Then, you need to deposit the participation fee after choosing the participation package that suits you best.

Unfortunately, sometimes e-mails end up in your spam, so don’t forget to check there, too. If you did not receive it, you should contact us via: participants@imscbucharest.com

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at participants@imscbucharest.com. 

We strongly recommend that you do not create more than 1 account, but if you do so, you should contact us via participants@imscbucharest.com and inform us regarding which one of them you would like to keep. Each participant must have only one account at the end of the Registration period. 

If you provided us incorrect information, you should check your account details and see if the specific fields are editable or not. If they are, you can correct them yourself. If they are not, you should contact us via participants@imscbucharest.com. In case you wrote an incorrect e-mail address, you will not be able to use your account because you will not receive an confirmation e-mail. Therefore, in this case you should also contact us via participants@imscbucharest.com.

The referral code can be an unique ID belonging to each one of the IMSCB Ambassadors. It is our way of keeping track of how many participants found out about the IMSCB through one of our Ambassadors. It can also be a discount or promotional code received from our team. It is not a mandatory field, so you should leave it blank if you did not receive one.

You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages in our Terms and Conditions.

You can ensure your spot at the Congress as a Presenter by buying the membership between August 10th and October 12th (abstract submission deadline); you can submit your abstract starting the first day of Registrations. After the 13th of October, the reserved memberships that were not purchased will be redeployed for purchase to Participants. The memberships of Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be transformed into Participant memberships. The payment period will end when the maximum number of 800 participants is reached or on the 2nd of November, whichever comes first.

The memberships of Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

The only accepted payment method is online payment, using a credit/debit card. 

Unfortunately, all fees are NON-REFUNDABLE. If you deposit the participation fee, we will consider you a participant.

To the extent that the 2025 edition of IMSCB is postponed or cancelled, the membership will be automatically transferred for the 2025 Postponed edition, if the participant does not ask for a refund in the My Account special section.

The Organising Committee reserves the right to cancel the event in case of Force Majeure. Refunds will be made within the limit of the spendings made until the moment of cancellation. The exact amount that will be refunded will be announced at the moment of the cancellation, taking into consideration the refund taxes imposed by the bank. The Organising Committee also takes responsibility to announce the participants of any changes in the development of the Congress, by means of social media and email addresses corresponding to the participants’ accounts.

In case of cancellation of the event for reasons which are not in the sphere of responsibility of the Organising Committee, it will be announced as soon as the cause occurs with a maximum delay of 24 hours.

IMSCB will not reimburse any taxes, related or not to the Congress such as, but not limited to fees for: transportation, accomodation, sanitary measures (vaccination, tests or isolation).

No, it is not possible to change your package from a higher one to a lower one after purchasing it. However, you can upgrade from a lower package to a higher one until the end of the registration period, which is November 2nd 2025.

No, social events are free for all types of memberships.

The Opening Ceremony is included in all of our packages without any extra charge.

If your abstract does not get accepted, the account of a Presenter will automatically be turned into a Participant account.

The full Scientific Programme will be published on the 11th of November, 2025. After that, you will have enough time to choose what suits you best before we ask you to book your events. 

No, you do not have to. You must attend the mandatory events you booked, depending on every package in order to receive your certificate. 

This year, the entrance ticket (Bronze Package) costs 85 euros for Participants and 75 euros for Presenters. It consists of one Keynote Lecture, one Workshop and one Conference or Roundtable. In addition, you will be granted access to the Science Fair and all Oral Presentations and any pre-congress events! Connect with scientists and students involved in research from all around the world by listening to short presentations about the scientific opportunities in their university and discovering how to access them.

For more details, the packages are largely described in section 6. Fees & Payment of the Terms and Conditions, sub-section 6.1 Packages.

The participants must select their desired scientific events between 15th and 19th of November, 23:59 UTC+2.

The events will be selected from the designated section in My Account.

Yes, you can choose any scientific event you please. The Organising Committee cannot guarantee that you will be able to book the events you want, as the booking process is based on a “first come-first served” policy.

You will be assigned to the scientific events you booked, keeping in mind that the priority is established by the exact timeframe in which you selected that event in a “first come-first served” manner.

Once selected, the events will be displayed in the specific section allocated within My Account.

Yes, you can change the events you will be assigned to by changing the events you book, however you please, as many times as you please, before the booking period deadline – the 19th of November, 23:59 UTC+2. After that, you are no longer able to change the events you’ll be assigned to. Please keep in mind that you will only be able to choose a different event if it is not already fully booked.

If you cannot participate in one of the mandatory events you have been assigned to, you will not be granted the certificate of participation. 

If you are a presenter, participation is mandatory. If you are a participant, the attendance in the Oral Presentations is not mandatory, but we advise that participants do so in order to gain more knowledge of the subject they are interested in.

The deadline for submitting abstracts is the 12th of October 2025. 

Each abstract must only be submitted by the author, who must be a presenter. He will also be responsible for presenting the paper.

All abstracts must be written in English. The maximum number of words is 350. Only standard abbreviations are allowed and they must be mentioned between brackets the first time they are used. Sources and references are not required. Charts, photos or any other image-based materials are forbidden.

Abstracts of Reviews should be consistent with PRISMA guidelines and authors should send, if requested, the raw data file used for statistical analysis and the complete list of references if applicable.

Abstracts of Case Reports should be consistent with the CARE guidelines, and authors should provide, if requested, any supporting documentation such as patient consent forms, de-identified clinical data, or additional imaging relevant to the case, as well as the complete list of references, if applicable.

The memberships of Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

Each abstract can only be submitted in one contest (Slideshow/Poster Presentation contest), as they will take place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration.

Each abstract can only be submitted in one section (Fundamental Sciences/ Clinical Sciences/ Surgical Sciences), and in only one contest (Slideshow/Poster Presentation Contest), as both contests and their corresponding sections will be taking place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration. 

Each participant can submit up to 2 abstracts. In case the participant submits more than one abstract in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented.

Editing your abstract once you have submitted it is only possible if it doesn’t exceed the submitting deadline, the 12th of October.  

It is not mandatory for the co-authors to participate in the Congress. 

No, the Scientific Coordinator is not required to participate in the Congress. 

We will publish the initial accepted Abstracts list on the 31st of October 2025, in alphabetical order for each section, on the website. 

Abstracts in each category will be evaluated by a board of doctors. The Organising Committee does not evaluate or choose accepted abstracts in any way. 

Each evaluator will grade the abstract according to an evaluation form which will be available on the website together with the Accepted Abstracts List. 

Once the initial accepted Abstract List is published on the 31st of October 2025, you can send an e-mail to abstracts@imscbucharest.ro and ask for your abstract to be re-evaluated, but your request will be taken into consideration only if it was submitted by the 2nd of November 2025, 23:59, UTC+2 (Eastern European Time – Bucharest). After reviewing the requests, the final list of accepted abstracts will be published on November 3rd, 2025.

No, you cannot ask for information about abstracts which do not belong to you, nor can you request the re-evaluation of another abstract other than yours.

Once the Accepted Abstract List is published, you can no longer modify anything in your abstract. 

During the process through which you submit your abstract from the “Submit your Abstract” section of our website, you will have to choose whether you want to present a Slideshow or a Poster. Slideshow Presentations are our emblematic type of Oral Presentations, offering the ideal environment for young research lovers to showcase their work., Besides them, we encourage you to try something new as well and step out of your comfort zone with a Poster Presentation. The process through which you submit your abstract is the same, as all abstracts, regardless if they are for the Slideshow or Poster Presentations, will be evaluated by 3 committees for each section: Fundamental, Clinical or Surgical Sciences.

Every participant that has been accepted for the Oral Presentation will have to send their visual support (.ppt/.pptx for the Slideshow Presentations, and the electronic format of the poster for the Poster Presentations) until the 22nd of November 2025, 23:59 UTC+2 (Eastern European Time – Bucharest) at the e-mail address: abstracts@imscbucharest.com.

All presentations must be in a PowerPoint compatible format (.ppt/.pptx). The electronic format for the poster should be a pdf.

Only the author can present the scientific paper.

If the author can still present the paper on the 5th/6th of December, but is not able to participate in their mandatory scientific events, then they will receive the certificate for presenting the paper, but will not receive the certificate of participation.

If the author is not able to present their paper, he will not receive the certificate of presentation. A re-schedule of the presentation is not possible.

Each oral presentation will last a maximum of 7 minutes for Slideshow presentations and 5 minutes for Poster presentations; there will be an additional 3 minutes of questions from the evaluating committee and from the public.

All Poster Presentations will be held exclusively on-site on Friday, the 5th of December 2025. The Slideshow Presentations will be held exclusively on-site on Saturday, the 6th of December 2025. The exact schedule and location information will be shared with the participants before the 15th of November. Participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions regarding the content of the presentations.

For Slideshow presentations you do not need to bring any materials such as a USB flash drive or a pointer, as we will provide them for you. 

All Poster presentations will be organised as an e-poster competition, requiring participants to present their poster in a digital format. The recommended resolution for the poster is 1920 x 1080 pixels for landscape orientation or 1080 x 1920 pixels for portrait orientation, depending on the layout of your content.

This year, all Poster presentations will be organised as an e-poster competition, requiring participants to present their poster in a digital format.

Unfortunately, a reschedule is not possible. 

All presentations will be evaluated by committees of doctors for each section. The Organising Committee has no involvement in the evaluation of scientific papers. 

Every participant will receive a link where he/she can download their certificates, starting on the January 14th 2026.

The Presenters will receive their certificate for presentation via email.

This year, the entrance ticket (Bronze Package) costs 85 euros for Participants and 75 euros for Presenters. It consists of one keynote lecture, one workshop and one conference or roundtable.

Furthermore, you will have to attend any other booked event in order to gain your certificate.

For more details about the packages, check the Terms and Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

Yes, all certificates of the International Medical Students’ Congress of Bucharest are internationally recognised. 

Yes, Scientific Coordinators will receive certificates which state their involvement in the specific paper.