Most frequently asked questions

What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

How much is the participation fee?

For the prices of the packages, you can check section 6.1. Packages of our Terms and Regulations.

When should I pay?

Because no IMSSB is complete without its Oral Presentation, there will be 100 memberships (of the total of 400 on-site memberships) reserved for On-Site/Premium Presenters ONLY. You can ensure your spot at the Summit as a Presenter by buying the membership between September 16th and October 25th (abstract submission deadline). After the 25th of October, the reserved memberships that were not purchased will be redeployed for purchase to On-Site/Premium Participants. The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each of the Category will automatically be transformed into On-site/Premium Participant memberships. The payment period will end when the maximum number of 400 participants is reached or on the 15th of November, whichever comes first. After this date, the only membership left available for purchasing will be the Online Passive Viewer. The only payment deadline for the Online Passive Viewer membership will be the beginning of the congress. The only payment deadline for the Online Passive Viewer membership will be the beginning of the congress.

The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each of the Category will automatically be turned into On-site/Premium Participant memberships. No refunds will be made in case you decide not to participate in the IMSSB because your abstract was not accepted.

For the prices of the packages, you can check section 6.1. Packages of our Terms and Regulations.

What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to upgrade his/her account to a higher package, by paying the difference of fee. He/she will have to access the “Fees” page on our website, and click on the next level package. 

How will I receive my certificate?

Every participant will receive a link where they can download their certificates. The link will be available in the participant’s account, between the 20th and 30th of December 2021.

1. REGISTRATION

a. How can I register?

You can register by entering the Registration page on our website and filling up the registration form.

b. What if I change my mind about participating in the IMSSB?

Unfortunately, all fees are non-refundable. If you deposit the participation fee, we will consider you a participant. 

c. How do I decide what type of participant I am?

There are 3 types of participants:

  • The On-site Presenter is an author/co-author of a Scientific Paper who will take part in the IMSSB and will be present in Bucharest, during the whole period of the congress, between the 8th and 12th of December 2021, in order to attend all mandatory events.
  • The On-site Participant does not have a scientific paper and he/she will be present in Bucharest, during the whole period of the congress, between the 8th and 12th of December 2021, in order to attend all mandatory events.

The On-site memberships (Participants, Presenters and Premium) are limited to 400. This number will not be increased before or after the limit is reached.

  • The Online Passive Viewer is a special type of participant that has limited access to our online streamed events, such as our conferences, Diagnosis workshops and the online Social and Cultural Programme. This participant will not be able to participate on-site in these events and to interact with our speakers. An Online Passive Viewer is not allowed to submit an abstract and cannot participate in the Oral Presentation Competition. The number of online participants accepted is unlimited.

d. What if I change my mind about the type of participant I want to be?

If you registered as an On-site Participant, but decided to submit an abstract after all, click the “Upgrade to Presenter account type” link in your account and follow the instructions. If you registered as an On-site/Premium Presenter, but you decide not to submit an abstract, you will automatically become an On-site/Premium Participant.

e. Do I need to do anything else after I have registered on the website?

Once you filled in the required fields and clicked “Submit”, you will receive an account activation e-mail. Click on the link in the e-mail and log in on the website using your e-mail address and password. Then, you need to deposit the participation fee after picking up a participation package that suits you best.  

f. What should I do if I do not receive the account activation e-mail?

First, you should click the “Send it again” link which you can find in the “My Account” section. If that doesn’t work either, you should contact us. 

g. What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

h. What should I do if I created 2 or more accounts?

We strongly recommend that you do not create more than 1 account, but if you do, you should contact us and say which one of them you would like to keep. Each participant must have exactly one account at the end of the Registration period. 

i. What should I do if I registered using incorrect information?

If you provided us incorrect information, you should check your account details and see if the specific fields are editable or not. If they are, you can correct them yourself. If they are not, you should contact us. In case you wrote an incorrect e-mail address, you will not be able to use your account because you will not receive an activation e-mail. Therefore, in this case you should also contact us. 

j. What is the referral code?

The referral code is an unique ID belonging to each one of the IMSSB Ambassadors. It is our way of keeping count of how many participants found out about the IMSSB through one of our Ambassadors. It is not a mandatory field, so you should leave it blank if you did not receive one. 

2. FEES AND PAYMENTS

a. How much is the participation fee?

You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages in our Terms and Regulations.

b. When should I pay?

Because no IMSSB is complete without its Oral Presentation, there will be 100 memberships (of the total of 400 on-site memberships) reserved for On-Site/Premium Presenters ONLY. You can ensure your spot at the Summit as a Presenter by buying the membership between September 16th and October 25th (abstract submission deadline). After the 25th of October, the reserved memberships that were not purchased will be redeployed for purchase to On-Site/Premium Participants. The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each of the Category will automatically be transformed into On-site/Premium Participant memberships. The payment period will end when the maximum number of 400 participants is reached or on the 15th of November, whichever comes first. After this date, the only membership left available for purchasing will be the Online Passive Viewer. The only payment deadline for the Online Passive Viewer membership will be the beginning of the congress. The only payment deadline for the Online Passive Viewer membership will be the beginning of the congress.

The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each of the Category will automatically be turned into On-site/Premium Participant memberships. No refunds will be made in case you decide not to participate in the IMSSB because your abstract was not accepted.

c. How do I pay?

The only accepted payment method is online payment, using a credit/debit card. 

d. Can I get a refund?

To the extent that the 2021 edition of IMSSB is postponed or cancelled, the membership will be automatically transferred for the 2021 Postponed edition, if the participant does not ask for a refund in the My Account special section.

The Organising Committee reserves the right to cancel the event in case of Force Majeure. Refunds will be made within the limit of the spendings made until the moment of cancellation. The exact amount that will be refunded will be announced at the moment of the cancellation, taking into consideration the refund taxes imposed by the bank. The Organising Committee also takes responsibility to announce the participants of any changes in the development of the Summit, by means of social media and email addresses corresponding to the participants’ accounts.

In case of cancellation of the event for reasons which are not in the sphere of responsibility of the Organising Committee, it will be announced as soon as the cause occurs with a maximum delay of 24 hours.

IMSSB will not reimburse any taxes, related or not to the Summit such as, but not limited to fees for: transportation, accomodation, sanitary measures (vaccination, tests or isolation).

e. What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to upgrade his/her account to a higher package, by paying the difference of fee. He/she will have to access the “Fees” page on our website, and click on the next level package. 

f. Is it possible to change my package from a higher one to a lower one, after purchasing it?

No, it is not possible. The only possibility is to upgrade your account to a higher one. 

g. Do I need to pay extra to participate in social events?

No, social events are free for any type of participant. 

h. Do I need to pay extra to attend the Opening Ceremony?

The Opening Ceremony is included in every one of our On-site and Premium packages without any extra charge. Online Passive Viewers cannot attend the Opening Ceremony, but they will have the option to watch it online.

i. What happens if my abstract is not accepted?

If your abstract does not get accepted, the account of an On-site Presenter/ Premium Presenter will automatically be turned into an On-site Participant/ Premium Participant account. Changing from a higher membership to a lower one is not possible.

j. How many tokens do I need to spend on a scientific event?

Prices for the scientific events are as follows:

  • 6 tokens for the medical conferences
  • 5 tokens for the non-medical conferences
  • 4 tokens for the workshops
  • 1 token for medical roundtables
  • 1 token for non-medical roundtables

k. How can I pay for the IMSSB Merchandise?

Another utility ensured by the IMSSBracelet is shopping from our on-site IMSSB Merch Store. Each participant will have the option of buying payment credits for their IMSSBracelet on imscbucharest.com. Those credits can be spent at the on-site IMSSB Merch Store.

In order to purchase merchandise from the IMSSB Merch Store, you first have to fund your IMSSBracelet with enough payment credits for the wanted product. We are not responsible for any extra amount of payment credits left on your bracelet at the end of the transaction. No refunds will be made in this situation, so please make sure you fund your bracelet only with the amount needed for the said product.

l. Can I buy extra tokens?

Booking additional scientific events is only permitted by buying more tokens from our website. On-site places will be limited in accordance with the room capacity, health regulations and OC decisions. Each participant can buy extra tokens only in the specific packages mentioned below:

Extra tokens packages :

  • 2 tokens – 5 euro;
  • 5 tokens – 10 euro;
  • 8 tokens – 15 euro;
  • 12 tokens – 20 euro.

3. SCIENTIFIC PROGRAMME

a. When will I be able to access the Scientific Programme?

The Scientific Programme will be published at the beginning of November. After that, you will have enough time to choose what suits you best before we ask you to book your events. 

b. Do I have to attend all the events in the Scientific Programme?

No, you do not have to. You must attend the mandatory events you booked, depending on every package in order to  receive your certificate. 

c. How many events are included in the participation package?

There is no standard number of events included in the participation packages.

All online streamed events will be available for all our participants.

On-site events can be booked within the limit of 20 tokens available for On-site memberships.

For the Premium Participants & Presenters, there is no maximum limit of on-site events that one can book. However, they have a minimum number of mandatory events they must attend, in order to receive their Certificates.

Details about the packages can be found in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

d. How will I choose what events I want to attend?

The participants must select their desired scientific events between 25th and 30th of November, 23:59 UTC+2. You can change your options for an unlimited number of times, within the token limit of your package.

e. Can I choose any scientific event?

Yes, you can choose any scientific event you please. 

f. When will I know what events I have been assigned to?

You will be assigned to the exact scientific events you booked. 

g. Can I change the events that I have been assigned to?

Yes, you can change the events you will be assigned to by changing the events you book, however you please, as many times as you please, before the booking period deadline – the 30th of November, 23:59 UTC+2. After that, you are no longer able to change the events you’ll be assigned to.

h. What happens if I cannot participate in one of the events I have been assigned to?

If you cannot participate in one of the mandatory events you have been assigned to, you will not be granted the certificate of participation. 

i. How long will the scientific events be available on the website?

Every scientific event will be available for the whole period of the congress, from the moment they are posted, enabling each participant to watch it whenever he pleases. Between 00:00 am and 01:59 am UTC+2 (Eastern European Time – Bucharest), there will be a maintenance period in which the website will be under construction, in order to ensure that the congress is at the level our participants deserve. Therefore, it will not be available for access. Thank you for your understanding!

j. Do I have to attend the Oral Presentations?

Participation in the Oral Presentations is not mandatory, but we advise that participants do so in order to gain more knowledge of the subject they are interested in.

4. ABSTRACTS

a. When is the deadline for submitting abstracts?

The deadline for submitting abstracts is the 25th of October. 

b. Who should submit the abstract?

Each abstract must only be submitted by the author, who must be an On-site/Premium Presenter. He will also be responsible for presenting the paper.

c. What are the abstract requirements?

All abstracts must be written in English. The maximum number of words is 350. Only standard abbreviations are allowed and they must be mentioned between brackets the first time they are used. Sources and references are not required. Charts, photos or any other image-based materials are forbidden.

Abstracts of Reviews should be consistent with PRISMA guidelines and authors should send, if requested, the raw data file used for statistical analysis and the complete list of references if applicable.

d. What should I do next if my abstract was not accepted?

You can modify your abstract as many times as you find necessary until the 25th of October. After that, you will no longer be able to modify your abstract. 

e. Can I submit my abstract in more than one section?

Each abstract can only be submitted in one section, by one participant. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration. 

f. Can I submit more than one abstract?

Each participant can submit up to 4 abstracts. In case the participant submits more than one abstracts in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented.

g. Can I edit my abstract once I submitted it?

Editing your abstract once you submitted is only possible if it doesn’t exceed the submitting deadline, the 25th of October 

h. Is it mandatory for the abstract to have one author, 3 co-authors and 6 Scientific Coordinators?

No, it is not. An abstract must have 1 author. The maximum number of co-authors is 3 and the maximum number of Scientific Coordinators is 3, but the abstract might as well have no co-authors and no Scientific Coordinators. 

i. Must the co-authors participate in the Congress?

It is not mandatory for the co-authors to participate in the Congress. 

j. Must the Scientific Coordinators participate in the Congress?

No, Scientific Coordinators are not required to participate in the Congress. 

k. When can I find out if my abstract was accepted?

We will publish the Accepted Abstracts list at the beginning of November, in alphabetical order for each section, on the website. 

l. Who evaluates my abstract?

Abstracts in each category will be evaluated by a board of doctors. The Organising Committee does not evaluate or choose accepted abstracts in any way. 

m. What criteria are used to evaluate abstracts?

Each evaluator will grade the abstract according to an evaluation form which will be available on the website together with the Accepted Abstracts List. 

n. Can I ask for my abstract to be re-evaluated?

Once the Accepted Abstract List is published, you can send an e-mail to scientific.secretary@imscbucharest.ro and ask for your abstract to be re-evaluated. 

o. Can I ask for another abstract to be re-evaluated?

No, you cannot ask for information about abstracts which do not belong to you. 

p. Can I modify the co-authors after the abstract has been accepted?

Once the Accepted Abstract List is published, you can no longer modify anything in your abstract. 

5. SCIENTIFIC PAPERS & PRESENTATION

a. When should I hand in my scientific paper?

Every participant that has been accepted for the Oral Presentation will have to send their visual support (.ppt/.pptx) until the 5th of December 2021, 23:59 UTC+2 (Eastern European Time – Bucharest) at the e-mail address: scientific.secretary@imscbucharest.com.

b. What are the accepted file types for my presentation?

All presentations must be in a PowerPoint compatible format (.ppt/.pptx).

c. Who will present the scientific paper?

Only the author can present the scientific paper.

d. What if I submit an abstract as an author, but I can no longer participate in the Congress?

If the author can still present the paper on the 10th of December, but is not able to participate in their mandatory scientific events, then they will receive the certificate for presenting the paper, but will not receive the certificate of participation.

If the author is not able to present their paper, he will not receive the certificate of presentation. A re-schedule of the presentation is not possible.

e. How much time will I have for my oral presentation?

Each oral presentation will last a maximum of 7 minutes and will be followed by 3 minutes of questions from the evaluating committee and from the public. 

f. When and where will I present my paper?

All oral presentations, regardless of the category, will be held exclusively on-site on Friday, the 10th of December 2021, starting at 4 pm UTC+2 (Eastern European Time – Bucharest). The exact schedule and location information will be shared with the participants before the 1st of December. On-site Participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions regarding the content of the presentations.

g. What if I cannot present the paper at the scheduled time?

Unfortunately, a reschedule is not possible. 

h. Who evaluates the presentations?

All presentations will be evaluated by committees of doctors for each section. The Organising Committee has no involvement in the evaluation of scientific papers. 

6. CERTIFICATES

a. How will I receive my certificate?

Every participant will receive a link where he/she can download their certificates, starting on the last day of the congress, 13th of December.

The On-site Presenters and Premium Presenters will also receive their certificate for presentation via email.

b. How many events do I have to attend in order to receive my certificate?

Every participation package has a different number of mandatory events the participant must attend in order to be granted the certification of participation. For more details about the packages, check the Terms and Conditions, section 6. Fees & Payment, sub-section 6.1 Packages. 

c. Is my certificate internationally recognised?

Yes, all certificates of the International Medical Students’ Summit of Bucharest are internationally recognised. 

e. Will Scientific Coordinators receive certificates as well?

Yes, Scientific Coordinators will receive certificates which state their involvement in the specific paper. 

f. As an Premium participant, how many events must I attend in order to be granted the certificate of participation?

Every Platinum participant must attend a minimum of 3 Conferences, 2 Workshops and 1 keynote lecture in order to be granted the certificate of participation. However, the certificate will specify all the events the participant attended.

g. As an Online Passive Viewer, how many events must I attend in order to be granted the certificate of participation?

Every Online Passive Viewer must attend a minimum of 3 Conferences, 2 Workshops and 1 Keynote lecture in order to be granted the certificate of participation. However, the certificate will specify all the events the participant attended.