Most frequently asked questions

What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

How much is the participation fee?

There will be two periods for the payment process. The early bird period begins on the 1st of September and ends on 1st of October. The late period begins on the 1st of October and ends on the 15th of November. The late period has an additional 5 euro added to the price of each package. You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages. 

When should I pay?

There will be two periods for the payment process. The early bird period begins on the 1st of September and ends on 1st of October. The late period begins on the 1st of October and ends on the 15th of November. The late period has an additional 5 euro added to the price of each package.

What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to upgrade his/her account to a higher package, by paying the difference of fee. He/she will have to access the “Fees” page on our website, and click on the next level package. 

How will I receive my certificate?

The participant, passive or active, will receive a link where he/she can download his/her certificates, starting on the last day of the congress, 13th of December. 

The Active Participants will also receive their certificate for presentation via e-mail 

1. REGISTRATION

a. How can I register?

You can register by entering the Registration page on our website and filling up the registration form.

b. What if I change my mind about participating in the IMSCB?

Unfortunately, all fees are non-refundable. If you deposit the participation fee, we will consider you a participant. 

c. How do I decide what type of participant I am?

There are 2 types of participants: the Active Participant is an author/co-author of a Scientific Paper who will take part in the IMSCB; the Passive Participant does not have a scientific paper and he/she will take part in the scientific events of the IMSCB. 

d. What if I change my mind about the type of participant I want to be?

If you registered as a Passive Participant, but decided to submit an abstract after all, click the “Upgrade to active account type” link in your account and follow the instructions. If you registered as an Active Participant, but you decide not to submit an abstract, you will become a passive participant and you must pay the difference of fee (5 euro) in order to activate your account.  

e. Do I need to do anything else after I have registered on the website?

Once you filled in the required fields and clicked “Submit”, you will receive an account activation e-mail. Click on the link in the e-mail and log in on the website using your e-mail address and password. Then, you need to deposit the participation fee after picking up a participation package that suits you best.  

f. What should I do if I do not receive the account activation e-mail?

First, you should click the “Send it again” link which you can find in the “My Account” section. If that doesn’t work either, you should contact us. 

g. What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

h. What should I do if I created 2 or more accounts?

We strongly recommend that you do not create more than 1 account, but if you do, you should contact us and say which one of them you would like to keep. Each participant must have exactly one account at the end of the Registration period. 

i. What should I do if I registered using incorrect information?

If you provided us incorrect information, you should check your account details and see if the specific fields are editable or not. If they are, you can correct them yourself. If they are not, you should contact us. In case you wrote an incorrect e-mail address, you will not be able to use your account because you will not receive an activation e-mail. Therefore, in this case you should also contact us. 

j. What is the referral code?

The referral code is an unique ID belonging to each one of the IMSCB Ambassadors. It is our way of keeping count of how many participants found out about the IMSCB through one of our Ambassadors. It is not a mandatory field, so you should leave it blank if you did not receive one. 

2. FEES AND PAYMENTS

a. How much is the participation fee?

There will be two periods for the payment process. The early bird period begins on the 1st of September and ends on 1st of October. The late period begins on the 1st of October and ends on the 15th of November. The late period has an additional 5 euro added to the price of each package. You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages. 

b. When should I pay?

There will be two periods for the payment process. The early bird period begins on the 1st of September and ends on 1st of October. The late fee period begins on the 1st of October and ends on the 15th of November. The late period has an additional 5 euro added to the price of each package.

c. How do I pay?

The only accepted payment method is online payment, using a credit/debit card. 

d. Can I get a refund?

Unfortunately, all fees are non-refundable. If you deposit the participation fee, we will consider you a participant. 

e. What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to upgrade his/her account to a higher package, by paying the difference of fee. He/she will have to access the “Fees” page on our website, and click on the next level package. 

f. Is it possible to change my package from a higher one to a lower one, after purchasing it?

No, it is not possible. The only possibility is to upgrade your account to a higher one. 

g. Do I need to pay extra to participate in social events?

No, social events are free for any type of participant. 

h. Do I need to pay extra to attend the Opening Ceremony?

The Opening Ceremony is included in every one of our packages without any extra charge. 

i. What happens if my abstract is not accepted?

In this case, you will have one week to pay the 5 euro difference for the Passive Participant package, otherwise your account will be cancelled, and you will receive the refund. 

3. SCIENTIFIC PROGRAMME

a. When will I be able to access the Scientific Programme?

The Scientific Programme will be published at the beginning of November. After that, you will have enough time to choose what suits you best before we ask you to book your events. 

b. Do I have to attend all the events in the Scientific Programme?

No, you do not have to. You must attend the mandatory events you booked, depending on every package in order to  receive your certificate. 

c. How many events are included in the participation package?

The number of scientific events included depends on the type of package the participant purchases (Bronze, Silver, Gold, Platinum). Details about the packages can be found in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages. 

d. How will I choose what events I want to attend?

After we publish the Scientific Programme, you will be able to book your events using the conference and workshop tokens you will be granted, depending on the participation package. 

e. Can I choose any scientific event?

Yes, you can choose any scientific event you please. 

f. When will I know what events I have been assigned to?

You will be assigned to the exact scientific events you booked. 

g. Can I change the events that I have been assigned to?

No, the participant cannot change the scientific events he/she has been assigned to, after exceeding the booking period limit – the 29th of November.

h. What happens if I cannot participate in one of the events I have been assigned to?

If you cannot participate in one of the mandatory events you have been assigned to, you will not be granted the certificate of participation. 

i. How long will the scientific events be available on the website?

Every scientific event will be available for 22 hours on our website, from 02:00 am until 11:59 pm UTC+2 (Eastern European Time – Bucharest), enabling each participant to watch it whenever he pleases, in this time interval.

j. Do I have to attend the Oral Presentations?

Participation in the Oral Presentations is not mandatory, but we advise that participants do so in order to gain more knowledge of the subject they are interested in.

4. ABSTRACTS

a. When is the deadline for submitting abstracts?

The deadline for submitting abstracts is the 15th of October. 

b. Who should submit the abstract?

Each abstract must only be submitted by the author, who must be an Active Participant. He will also be responsible for presenting the paper. 

c. What are the abstract requirements?

All abstracts must be written in English. The maximum number of words is 350. Only standard abbreviations are allowed and they must be mentioned between brackets the first time they are used. Sources and references are not required. Charts, photos or any other image-based materials are forbidden. 

d. What should I do next if my abstract was not accepted?

You can modify your abstract as many times as you find necessary until the 15th of October. After that, you will no longer be able to modify your abstract. 

e. Can I submit my abstract in more than one section?

Each abstract can only be submitted in one section, by one participant. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration. 

f. Can I submit more than one abstract?

Each participant can submit up to 4 abstracts. In case the participant submits more than one abstracts in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented.

g. Can I edit my abstract once I submitted it?

Editing your abstract once you submitted is only possible if it doesn’t exceed the submitting deadline, the 15th of October 

h. Is it mandatory for the abstract to have one author, 3 co-authors and 6 Scientific Coordinators?

No, it is not. An abstract must have 1 author. The maximum number of co-authors is 3 and the maximum number of Scientific Coordinators is 3, but the abstract might as well have no co-authors and no Scientific Coordinators. 

i. Must the co-authors participate in the Congress?

It is not mandatory for the co-authors to participate in the Congress. 

j. Must the Scientific Coordinators participate in the Congress?

No, Scientific Coordinators are not required to participate in the Congress. 

k. When can I find out if my abstract was accepted?

We will publish the Accepted Abstracts list at the beginning of November, in alphabetical order for each section, on the website. 

l. Who evaluates my abstract?

Abstracts in each category will be evaluated by a board of doctors. The Organising Committee does not evaluate or choose accepted abstracts in any way. 

m. What criteria are used to evaluate abstracts?

Each evaluator will grade the abstract according to an evaluation form which will be available on the website together with the Accepted Abstracts List. 

n. Can I ask for my abstract to be re-evaluated?

Once the Accepted Abstract List is published, you can send an e-mail to scientific.secretary@imscbucharest.ro and ask for your abstract to be re-evaluated. 

o. Can I ask for another abstract to be re-evaluated?

No, you cannot ask for information about abstracts which do not belong to you. 

p. Can I modify the co-authors after the abstract has been accepted?

Once the Accepted Abstract List is published, you can no longer modify anything in your abstract. 

5. SCIENTIFIC PAPERS & PRESENTATION

a. When should I hand in my scientific paper?

The scientific presentation must be sent in for verification on the following email: scientific.secretary@imscbucharest.com, by the 28th of November.

b. What are the accepted file types for my presentation?

All presentations must be in a PowerPoint compatible format (.ppt/.pptx).

c. Who will present the scientific paper?

Only the author can present the scientific paper.

d. What if I submit an abstract as an author, but I can no longer participate in the Congress?

If the author can still present the paper on 12th of December, but is not able to participate in his/her mandatory scientific events, then he/she will receive the certificate of presentation, but will not receive the certificate of participation. 

If the author is not able to present his/her paper, he will not receive the certificate of presentation. A re-schedule of the presentation is not possible. 

e. How much time will I have for my oral presentation?

Each oral presentation will last a maximum of 7 minutes and will be followed by 3 minutes of questions from the evaluating committee and from the public. 

f. When and where will I present my paper?

All oral presentations, regardless of the category will be held exclusively on Zoom on Saturday, the 12th of December 2020, starting at 10 am UTC+2 (Eastern European Time – Bucharest). 

g. What if I cannot present the paper at the scheduled time?

Unfortunately, a reschedule is not possible. 

h. What happens if I disconnect during my presentation for technical reasons?

In this case, we will wait for 3 minutes for the participant to reconnect and one of our Organising Committee members will offer technical support via text messages. If the participant does not reconnect, he will be moved to the end of the presentation programme, when he will have the chance to present his paper again. 

i. Who evaluates the presentations?

All presentations will be evaluated by committees of doctors for each section. The Organising Committee has no involvement in the evaluation of scientific papers. 

6. CERTIFICATES

a. How will I receive my certificate?

The participant, passive or active, will receive a link where he/she can download his/her certificates, starting on the last day of the congress, 13th of December. 

Active Participants will also receive their certificate for presentation via e-mail 

b. How many events do I have to attend in order to receive my certificate?

Every participation package has a different number of mandatory events the participant must attend in order to be granted the certification of participation. For more details about the packages, check the Terms and Conditions, section 6. Fees & Payment, sub-section 6.1 Packages. 

c. Is my certificate internationally recognised?

Yes, all certificates of the International Medical Students’ Congress of Bucharest are internationally recognised. 

e. Will Scientific Coordinators receive certificates as well?

Yes, Scientific Coordinators will receive certificates which state their involvement in the specific paper. 

f. As an Platinum participant, how many events must I attend in order to be granted the certificate of participation?

Every Platinum participant must attend a minimum of 3 Conferences and 1 workshop in order to be granted the certificate of participation. However, the certificate will specify all the events the participant attended.