You can register by accesing the Registration page on our website and filling up the registration form.

Unfortunately, all fees are non-refundable. If you deposit the participation fee, we will consider you a participant. 

There are 2 types of participants:

• The On-site Presenter is an author/co-author of a Scientific Paper who will take part in the IMSCB and will be present in Bucharest, during the whole period of the Congress, between the 6th and 10th of December 2023, in order to attend all mandatory events and to present their paper.
• The On-site Participant does not have a scientific paper and he/she will be present in Bucharest, during the whole period of the Congress, between the 6th and 10th of December 2023, in order to attend all mandatory events and to present their paper.

The On-site Memberships (Participants and Presenters) are limited to 700. This number will not be increased before or after the limit is reached.

If you registered as an On-site Participant, but decided to submit an abstract after all, click the “Upgrade to Presenter account type” link in your account and follow the instructions. If you registered as an On-site Presenter, but you decide not to submit an abstract, you will automatically become an On-site Participant.

Once you have filled in the required fields and clicked “Register”, you will receive an account confirmation e-mail. Then you will have to log in with the established email and password. Once you are logged in, you will be required to complete the rest of your personal data in the ”My Account” section of our website, such as your Faculty and your year of study. Then, you need to deposit the participation fee after choosing the participation package that suits you best.

Unfortunately, sometimes e-mails end up in your spam, so don’t forget to check there, too. If you did not receive it, you should contact us via: participants@imscbucharest.com

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at participants@imscbucharest.com. 

We strongly recommend that you do not create more than 1 account, but if you do so, you should contact us via participants@imscbucharest.com and inform us regarding which one of them you would like to keep. Each participant must have only one account at the end of the Registration period. 

If you provided us incorrect information, you should check your account details and see if the specific fields are editable or not. If they are, you can correct them yourself. If they are not, you should contact us via contact@imscbucharest.com. In case you wrote an incorrect e-mail address, you will not be able to use your account because you will not receive an confirmation e-mail. Therefore, in this case you should also contact us via participants@imscbucharest.com.

The referral code can be an unique ID belonging to each one of the IMSCB Ambassadors. It is our way of keeping track of how many participants found out about the IMSCB through one of our Ambassadors. It can also be a discount or promotional code received from our team. It is not a mandatory field, so you should leave it blank if you did not receive one.

You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages in our Terms and Conditions.

You can ensure your spot at the Congress as an On-Site Presenter by buying the membership between August 25th and October 15th (abstract submission deadline); you can submit your abstract starting the first day of Registrations. After the 15th of October, the reserved memberships that were not purchased will be redeployed for purchase to On-Site Participants. The memberships of Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be transformed into On-site Participant memberships. The payment period will end when the maximum number of 700 participants is reached or on the 5th of November, whichever comes first.

The memberships of On-site Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into On-site Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

The only accepted payment method is online payment, using a credit/debit card. 

Refunds are not possible except in the special situation specified down below.

To the extent that the 2023 edition of IMSCB is postponed or cancelled, the membership will be automatically transferred for the 2023 Postponed edition, if the participant does not ask for a refund in the My Account special section.

The Organising Committee reserves the right to cancel the event in case of Force Majeure. Refunds will be made within the limit of the spendings made until the moment of cancellation. The exact amount that will be refunded will be announced at the moment of the cancellation, taking into consideration the refund taxes imposed by the bank. The Organising Committee also takes responsibility to announce the participants of any changes in the development of the Congress, by means of social media and email addresses corresponding to the participants’ accounts.

In case of cancellation of the event for reasons which are not in the sphere of responsibility of the Organising Committee, it will be announced as soon as the cause occurs with a maximum delay of 24 hours.

IMSCB will not reimburse any taxes, related or not to the Congress such as, but not limited to fees for: transportation, accomodation, sanitary measures (vaccination, tests or isolation).

In this case, the participant will have the opportunity to  upgrade their package by paying the price difference, only before the registration process ends on the 5th of November 2023. He/she will have to access the “Fees” page on our website, and choose the option that fits him/her best. Downgrades or refunds are not possible.

No, it is not possible. The only possibility is to upgrade your account by paying the price difference, but only before the booking process which starts on the 19th of November 2023

No, social events are free for all types of participants.

 The Opening Ceremony is included in every one of our On-site packages without any extra charge.

If your abstract does not get accepted, the account of an On-site Presenter will automatically be turned into an On-site Participant account. Changing from a higher membership to a lower one is not possible.

The Scientific Programme will be published at the beginning of November. After that, you will have enough time to choose what suits you best before we ask you to book your events. 

No, you do not have to. You must attend the mandatory events you booked, depending on every package in order to receive your certificate. 

This year, the entrance ticket (Silver Package) costs 65 euros for non-presenters and 55 euros for presenters. It consists of one keynote lecture, two workshops and one conference or roundtable. In addition, you will be gained access to the Science Fair! Connect with scientists and students involved in research from all around the world by listening to short presentations about the scientific opportunities in their university and discovering how to access them.

For more details, the packages are largely described in section 6. Fees & Payment of the Terms and Conditions, sub-section 6.1 Packages.

On-site places will be limited in accordance with the room capacity, health regulations and administrative decisions.

Details about the packages can be found in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

The participants must select their desired scientific events between 1st and 5th of November, 23:59 UTC+2. You can change your options for an unlimited number of times, within the token limit of your package. The Organising Committee cannot guarantee that you will be able to book the events you want, as the booking process is based on a “first come-first served” policy. 

Yes, you can choose any scientific event you please. Either way, you have to make sure that you select at least one workshop, one conference/roundtable and one keynote lecture. The Organising Committee cannot guarantee that you will be able to book the events you want, as the booking process is based on a “first come-first served” policy

You will be assigned to the scientific events you booked, keeping in mind that the priority is established by the exact timeframe in which you selected that event in a “first come-first served” manner. 

Yes, you can change the events you will be assigned to by changing the events you book, however you please, as many times as you please, before the booking period deadline – the 5th of November, 23:59 UTC+2. After that, you are no longer able to change the events you’ll be assigned to. Please keep in mind that you will only be able to choose a different event if it is not already fully booked.

If you cannot participate in one of the mandatory events you have been assigned to, you will not be granted the certificate of participation. 

Every “Diagnosis” event will be available for the whole period of the congress, from the moment they are posted, enabling each participant to watch it whenever he/she pleases. Between 00:00 am and 01:59 am UTC+2 (Eastern European Time – Bucharest), there will be a maintenance period in which the website will be under construction, in order to ensure that the congress is at the level our participants deserve. Therefore, it will not be available for access. Thank you for your understanding!

Participation in the Oral Presentations is not mandatory, but we advise that participants do so in order to gain more knowledge of the subject they are interested in.

The deadline for submitting abstracts is the 15th of October. 

Each abstract must only be submitted by the author, who must be an On-site/Premium Presenter. He will also be responsible for presenting the paper.

All abstracts must be written in English. The maximum number of words is 350. Only standard abbreviations are allowed and they must be mentioned between brackets the first time they are used. Sources and references are not required. Charts, photos or any other image-based materials are forbidden.

Abstracts of Reviews should be consistent with PRISMA guidelines and authors should send, if requested, the raw data file used for statistical analysis and the complete list of references if applicable.

The memberships of On-site Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into On-site Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

Each abstract can only be submitted in one contest (PowerPoint/Poster Presentation contest), as they will take place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration.

Each abstract can only be submitted in one section (Fundamental Sciences/ Clinical Sciences/ Surgical Sciences), and in just one contest (PowerPoint/Poster Presentation Contest), as both contests and their corresponding sections will be taking place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration. 

Each participant can submit up to 4 abstracts. In case the participant submits more than one abstract in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented.

Editing your abstract once you have submitted it is only possible if it doesn’t exceed the submitting deadline, the 15th of October.  

No, it is not. An abstract must have 1 author. The maximum number of co-authors is 3 and the maximum number of Scientific Coordinators is 3, but the abstract does not need to have co-authors and no Scientific Coordinators. 

It is not mandatory for the co-authors to participate in the Congress. 

No, Scientific Coordinators are not required to participate in the Congress. 

We will publish the Accepted Abstracts list at the beginning of November, in alphabetical order for each section, on the website. 

Abstracts in each category will be evaluated by a board of doctors. The Organising Committee does not evaluate or choose accepted abstracts in any way. 

Each evaluator will grade the abstract according to an evaluation form which will be available on the website together with the Accepted Abstracts List. 

Once the Accepted Abstract List is published  on the 4th of November, you can send an e-mail to abstracts@imscbucharest.ro and ask for your abstract to be re-evaluated, but your request will be taken into consideration only if it was submitted by the 5th of November 2023, 23:59, UTC+2 (Eastern European Time – Bucharest).

No, you cannot ask for information about abstracts which do not belong to you, nor can you request the re-evaluation of another abstract other than yours.

Once the Accepted Abstract List is published, you can no longer modify anything in your abstract. 

During the process through which you submit your abstract from “Submit your Abstract” section of our website, you will have to choose whether you want to present a PowerPoint or a Poster. PowerPoint Presentations are our emblematic type of Oral Presentations, offering the ideal environment for young research lovers to showcase their work., Besides them, we encourage you to try something new as well and step out of your comfort zone with a Poster Presentation. The process through which you submit your abstract is the same, as all abstracts, regardless if they are for the PowerPoint or Poster Presentations, will be evaluated by 3 committees for each section: Fundamental, Clinical or Surgical Sciences.

Every participant that has been accepted for the Oral Presentation will have to send their visual support (.ppt/.pptx for the PowerPoint Presentations, and the electronic format of the poster for the Poster Presentations) until the 28th of November 2023, 23:59 UTC+2 (Eastern European Time – Bucharest) at the e-mail address: abstracts@imscbucharest.com.

All presentations must be in a PowerPoint compatible format (.ppt/.pptx). The electronic format for the poster should be a pdf.

Only the author can present the scientific paper.

If the author can still present the paper on the 8th/9th of November, but is not able to participate in their mandatory scientific events, then they will receive the certificate for presenting the paper, but will not receive the certificate of participation.

If the author is not able to present their paper, he will not receive the certificate of presentation. A re-schedule of the presentation is not possible.

Each oral presentation will last amaximum of 7 minutes for PowerPoint presentations and 5 minutes for Poster presentations; there will be an additional 3 minutes of questions from the evaluating committee and from the public.

All Poster Presentations will be held exclusively on-site on Friday, the 8th of December 2023. The PowerPoint Presentations will be held exclusively on-site on Saturday, the 9th of December 2023. The exact schedule and location information will be shared with the participants before the 15th of November. On-site Participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions regarding the content of the presentations.

For PowerPoint presentations you do not need to bring any materials such as a USB flash drive or a pointer, as we will provide them for you. 

For the Poster Presentations, you must have your poster printed in time for the congress so you will be able to hand it over to our organising team at check-in.

Your poster must be an A0: 841 x 1189 mm.

Unfortunately, we will not be able to cover your printing costs for the poster.

Unfortunately, a reschedule is not possible. 

All presentations will be evaluated by committees of doctors for each section. The Organising Committee has no involvement in the evaluation of scientific papers. 

Every participant will receive a link where he/she can download their certificates, starting on the January 22th 2024.

The On-site Presenters will receive their certificate for presentation via email.

This year, the entrance ticket (Silver Package) costs 65 euros for non-presenters and 55 euros for presenters. It consists of one keynote lecture, two workshops and one conference or roundtable.

Furthermore, you will have to attend any other booked event in order to gain your certificate.

In addition, you will gain access to the newest event of our Congress – the Science Fair. Connect with scientists and students involved in research from all around the world by listening to short presentations about the scientific opportunities in their university and discovering how to access them.

For more details about the packages, check the Terms and Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

Yes, all certificates of the International Medical Students’ Congress of Bucharest are internationally recognised. 

Yes, Scientific Coordinators will receive certificates which state their involvement in the specific paper.