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Most frequently asked questions

What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

How much is the participation fee?

For the prices of the packages, you can check section 6.1. Packages of our Terms and Regulations.

When should I pay?

You can ensure your spot at the Congress as a Presenter by buying the membership between September 21st and October 16th (abstract submission deadline); you can submit your abstract starting the first day of Registrations. After the 16th of October, the reserved memberships that were not purchased will be redeployed for purchase to On-Site/Premium Participants. The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be transformed into On-site/Premium Participant memberships. The payment period will end when the maximum number of 600 participants is reached or on the 30th of November, whichever comes first.

The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into On-site/Premium Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to purchase extra tokens. He/she will have to access the “Fees” page on our website, and choose the option that fits him/her best. One token is equivalent to one scientific event of any kind. On-site places will be limited in accordance with the room capacity, health regulations and administrative decisions. Each participant can buy extra tokens only in the specific packages mentioned below:

Extra tokens packages :
2 tokens – 15 euro;
5 tokens – 30 euro;

The only possibility in order to become a Premium Participant or a Premium Presenter is by purchasing this package from the first payment.

How will I receive my certificate?

Every participant will receive a link where he/she can download their certificates, starting on the 20th of December 2022. The On-site Presenters and Premium Presenters will also receive their certificate for presentation via email.

1. REGISTRATION

a. How can I register?

You can register by accesing the Registration page on our website and filling up the registration form.

b. What if I change my mind about participating in the IMSCB?

Unfortunately, all fees are non-refundable. If you deposit the participation fee, we will consider you a participant. 

c. How do I decide what type of participant I am?

There are 2 types of participants:

  • The On-site Presenter is an author/co-author of a Scientific Paper who will take part in the IMSCB and will be present in Bucharest, during the whole period of the congress, between the 23rd and 27th of November 2022, in order to attend all mandatory events.
  • The On-site Participant does not have a scientific paper and he/she will be present in Bucharest, during the whole period of the congress, between the 23rd and 27th of November 2022, in order to attend all mandatory events and to present their paper.

The On-site memberships (Participants, Presenters and Premium) are limited to 600. This number will not be increased before or after the limit is reached.

d. What if I change my mind about the type of participant I want to be?

If you registered as an On-site Participant, but decided to submit an abstract after all, click the “Upgrade to Presenter account type” link in your account and follow the instructions. If you registered as an On-site/Premium Presenter, but you decide not to submit an abstract, you will automatically become an On-site/Premium Participant.

e. Do I need to do anything else after I have registered on the website?

Once you have filled in the required fields and clicked “Register”, you will receive an account confirmation e-mail. Then you will have to log in with the established email and password. Once you are logged in, you will be required to complete the rest of your personal data in the ”My Account” section of our website, such as your faculty and your year of study. Then, you need to deposit the participation fee after picking up the participation package that suits you best.

f. What should I do if I do not receive the account activation e-mail?

Unfortunately, sometimes e-mails end up in your spam, so don’t forget to check there, too. If you did not receive it, you should contact us via: contact@imscbucharest.com

g. What should I do if I forget my account details?

If you forgot your password, you should click the “Forgot Password” link in the “My account” section. If you forgot what e-mail address you used to register, you should contact us at contact@imscbucharest.com. 

h. What should I do if I created 2 or more accounts?

We strongly recommend that you do not create more than 1 account, but if you do, you should contact us via contact@imscbucharest.com and inform us regarding which one of them you would like to keep. Each participant must have only one account at the end of the Registration period. 

i. What should I do if I registered using incorrect information?

If you provided us incorrect information, you should check your account details and see if the specific fields are editable or not. If they are, you can correct them yourself. If they are not, you should contact us via contact@imscbucharest.com. In case you wrote an incorrect e-mail address, you will not be able to use your account because you will not receive an confirmation e-mail. Therefore, in this case you should also contact us via contact@imscbucharest.com.

j. What is the referral code?

The referral code can be an unique ID belonging to each one of the IMSCB Ambassadors. It is our way of keeping track of how many participants found out about the IMSCB through one of our Ambassadors. It can also be a discount or promotional code received from our team. It is not a mandatory field, so you should leave it blank if you did not receive one.

2. FEES AND PAYMENTS

a. How much is the participation fee?

You can find the packages in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages in our Terms and Conditions.

b. When should I pay?

You can ensure your spot at the Congress as a Presenter by buying the membership between September 21st and October 16th (abstract submission deadline); you can submit your abstract starting the first day of Registrations. After the 16th of October, the reserved memberships that were not purchased will be redeployed for purchase to On-Site/Premium Participants. The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be transformed into On-site/Premium Participant memberships. The payment period will end when the maximum number of 600 participants is reached or on the 30th of November, whichever comes first.

The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into On-site/Premium Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

c. How do I pay?

The only accepted payment method is online payment, using a credit/debit card. 

d. Can I get a refund?

To the extent that the 2022 edition of IMSCB is postponed or cancelled, the membership will be automatically transferred for the 2022 Postponed edition, if the participant does not ask for a refund in the My Account special section.

The Organising Committee reserves the right to cancel the event in case of Force Majeure. Refunds will be made within the limit of the spendings made until the moment of cancellation. The exact amount that will be refunded will be announced at the moment of the cancellation, taking into consideration the refund taxes imposed by the bank. The Organising Committee also takes responsibility to announce the participants of any changes in the development of the Congress, by means of social media and email addresses corresponding to the participants’ accounts.

In case of cancellation of the event for reasons which are not in the sphere of responsibility of the Organising Committee, it will be announced as soon as the cause occurs with a maximum delay of 24 hours.

IMSCB will not reimburse any taxes, related or not to the Congress such as, but not limited to fees for: transportation, accomodation, sanitary measures (vaccination, tests or isolation).

e. What should I do if I change my mind about the package I purchased?

In this case, the participant will have the opportunity to purchase extra tokens. He/she will have to access the “Fees” page on our website, and choose the option that fits him/her best. One token is equivalent to one scientific event of any kind. On-site places will be limited in accordance with the room capacity, health regulations and administrative decisions. Each participant can buy extra tokens only in the specific packages mentioned below:

Extra tokens packages :
2 tokens – 15 euro;
5 tokens – 30 euro;

The only possibility in order to become a Premium Participant or a Premium Presenter is by purchasing this package from the first payment.

f. Is it possible to change my package from a higher one to a lower one, after purchasing it?

No, it is not possible. The only possibility is to upgrade your account by purchasing more tokens from the “Fees” section of our website.

g. Do I need to pay extra to participate in social events?

No, social events are free for all types of participants.

h. Do I need to pay extra to attend the Opening Ceremony?

 The Opening Ceremony is included in every one of our On-site and Premium packages without any extra charge.

i. What happens if my abstract is not accepted?

If your abstract does not get accepted, the account of an On-site Presenter/ Premium Presenter will automatically be turned into an On-site Participant/ Premium Participant account. Changing from a higher membership to a lower one is not possible.

j. How many tokens do I need to spend on a scientific event?

One token is equivalent to one event. 

k. Can I buy extra tokens?

The entrance ticket is 60 euro, and it includes 1 workshop, 1 conference/roundtable and unlimited access to all of our keynote lectures, the Science Fair, all Oral Presentations, alongside both Social and Cultural events. Booking additional scientific events is only permitted by buying more tokens from our website. One token is equivalent to one scientific event of any kind. On-site places will be limited in accordance with the room capacity, health regulations and administrative decisions. Each participant can buy extra tokens only in the specific packages mentioned below:

Extra tokens packages :

  • 2 tokens – 15 euro;
  • 5 tokens – 30 euro;

3. SCIENTIFIC PROGRAMME

a. When will I be able to access the Scientific Programme?

The Scientific Programme will be published at the beginning of November. After that, you will have enough time to choose what suits you best before we ask you to book your events. 

b. Do I have to attend all the events in the Scientific Programme?

No, you do not have to. You must attend the mandatory events you booked, depending on every package in order to receive your certificate. 

c. How many events are included in the participation package?

This year, the entrance ticket costs 60 euros and consists of one workshop and one conference or roundtable; even moreso, you have free access to all of our keynote lectures, so you have the opportunity to meet some of the world’s most esteemed doctors and address your curiosities at the end of their lecture. In addition, you will be gained access to the newest event of our Congress – the Science Fair. Connect with scientists and students involved in research from all around the world by listening to short presentations about the scientific opportunities in their university and discovering how to access them.

We would also like to offer you the chance to be the master of your own scientific programme! Using your tokens, craft your IMSCB experience by choosing any combination of workshops, conferences and other events that you would like to attend. You can purchase tokens from the “My account” section. On-site places will be limited in accordance with the room capacity, health regulations and administrative decisions.

For the Premium Participants & Presenters, there is no maximum limit of on-site events that one can book. However, they have a minimum number of mandatory events they must attend (one workshop and one conference or roundtable, as well as one keynote), in order to receive their Certificates.

Details about the packages can be found in the Terms & Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

d. How will I choose what events I want to attend?

The participants must select their desired scientific events between 1st and 5th of November, 23:59 UTC+2. You can change your options for an unlimited number of times, within the token limit of your package.

e. Can I choose any scientific event?

Yes, you can choose any scientific event you please. Either way, you have to make sure that you select at least one workshop, one conference/roundtable and one keynote lecture.

f. When will I know what events I have been assigned to?

You will be assigned to the scientific events you booked, keeping in mind that the priority is established by the exact timeframe in which you selected that event. 

g. Can I change the events that I have been assigned to?

Yes, you can change the events you will be assigned to by changing the events you book, however you please, as many times as you please, before the booking period deadline – the 5th of November, 23:59 UTC+2. After that, you are no longer able to change the events you’ll be assigned to. Please keep in mind that you will only be able to choose a different event if it is not already fully booked.

h. What happens if I cannot participate in one of the events I have been assigned to?

If you cannot participate in one of the mandatory events you have been assigned to, you will not be granted the certificate of participation. 

i. How long will the scientific events be available on the website?

Every “Diagnosis” event will be available for the whole period of the congress, from the moment they are posted, enabling each participant to watch it whenever he/she pleases. Between 00:00 am and 01:59 am UTC+2 (Eastern European Time – Bucharest), there will be a maintenance period in which the website will be under construction, in order to ensure that the congress is at the level our participants deserve. Therefore, it will not be available for access. Thank you for your understanding!

j. Do I have to attend the Oral Presentations?

Participation in the Oral Presentations is not mandatory, but we advise that participants do so in order to gain more knowledge of the subject they are interested in.

4. ABSTRACTS

a. When is the deadline for submitting abstracts?

The deadline for submitting abstracts is the 16th of October. 

b. Who should submit the abstract?

Each abstract must only be submitted by the author, who must be an On-site/Premium Presenter. He will also be responsible for presenting the paper.

c. What are the abstract requirements?

All abstracts must be written in English. The maximum number of words is 350. Only standard abbreviations are allowed and they must be mentioned between brackets the first time they are used. Sources and references are not required. Charts, photos or any other image-based materials are forbidden.

Abstracts of Reviews should be consistent with PRISMA guidelines and authors should send, if requested, the raw data file used for statistical analysis and the complete list of references if applicable.

d. What should I do next if my abstract was not accepted?

The memberships of On-site/Premium Presenters whose abstract is not accepted by the Scientific Committee assigned for each category will automatically be turned into On-site/Premium Participant memberships. No refunds will be made in case you decide not to participate in the IMSCB because your abstract was not accepted.

e. Can I submit my abstract in both the PowerPoint Presentation Contest and the Poster Presentation Contest?

Each abstract can only be submitted in one contest (PowerPoint/Poster Presentation contest), as they will take place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration.

f. Can I submit my abstract in multiple sections of the PowerPoint Presentation Contest/Poster Presentation Contest?

Each abstract can only be submitted in one section (Fundamental Sciences/ Clinical Sciences/ Surgical Sciences), and in just one contest (PowerPoint/Poster Presentation Contest), as both contests and their corresponding sections will be taking place simultaneously. In the event that two identical abstracts are submitted by the same participant, we will only take the first one into consideration. 

g. Can I submit more than one abstract?

Each participant can submit up to 4 abstracts. In case the participant submits more than one abstract in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented.

h. Can I edit my abstract once I have submitted it?

Editing your abstract once you have submitted it is only possible if it doesn’t exceed the submitting deadline, the 16th of October 

i. Is it mandatory for the abstract to have one author, 3 co-authors and 3 Scientific Coordinators?

No, it is not. An abstract must have 1 author. The maximum number of co-authors is 3 and the maximum number of Scientific Coordinators is 3, but the abstract does not need to have co-authors and no Scientific Coordinators. 

j. Must the co-authors participate in the Congress?

It is not mandatory for the co-authors to participate in the Congress. 

k. Must the Scientific Coordinators participate in the Congress?

No, Scientific Coordinators are not required to participate in the Congress. 

l. When can I find out if my abstract was accepted?

We will publish the Accepted Abstracts list at the beginning of November, in alphabetical order for each section, on the website. 

m. Who evaluates my abstract?

Abstracts in each category will be evaluated by a board of doctors. The Organising Committee does not evaluate or choose accepted abstracts in any way. 

n. What criteria are used to evaluate abstracts?

Each evaluator will grade the abstract according to an evaluation form which will be available on the website together with the Accepted Abstracts List. 

o. Can I ask for my abstract to be re-evaluated?

Once the Accepted Abstract List is published  on the 9th of November, you can send an e-mail to scientific.secretary@imscbucharest.ro and ask for your abstract to be re-evaluated, but your request will be taken into consideration only if it was submitted by the 10th of November 2022, 23:59, UTC+2 (Eastern European Time – Bucharest)

p. Can I ask for another abstract to be re-evaluated?

No, you cannot ask for information about abstracts which do not belong to you, nor can you request the re-evaluation of another abstract other than yours.

q. Can I modify the co-authors after the abstract has been accepted?

Once the Accepted Abstract List is published, you can no longer modify anything in your abstract. 

5. SCIENTIFIC PAPERS & PRESENTATION

a. How do I choose a PowerPoint or a Poster Presentation?

During the process through which you submit your abstract from “Submit your Abstract” section of our website, you will have to choose whether you want to present a PowerPoint or a Poster. PowerPoint Presentations are our emblematic type of Oral Presentations, offering the ideal environment for young research lovers to showcase their work., Besides them, we encourage you to try something new as well and step out of your comfort zone with a Poster Presentation. The process through which you submit your abstract is the same, as all abstracts, regardless if they are for the PowerPoint or Poster Presentations, will be evaluated by 3 committees for each section: Fundamental, Clinical or Surgical Sciences.

b. When should I hand in my scientific paper?

Every participant that has been accepted for the Oral Presentation will have to send their visual support (.ppt/.pptx for the PowerPoint Presentations, and the electronic format of the poster for the Poster Presentations) until the 20th of November 2022, 23:59 UTC+2 (Eastern European Time – Bucharest) at the e-mail address: scientific.secretary@imscbucharest.com.

c. What are the accepted file types for my presentation?

All presentations must be in a PowerPoint compatible format (.ppt/.pptx). The electronic format for the poster should be a pdf.

d. Who will present the scientific paper?

Only the author can present the scientific paper.

e. What if I submit an abstract as an author, but I can no longer participate in the Congress?

If the author can still present the paper on the 26th of November, but is not able to participate in their mandatory scientific events, then they will receive the certificate for presenting the paper, but will not receive the certificate of participation.

If the author is not able to present their paper, he will not receive the certificate of presentation. A re-schedule of the presentation is not possible.

f. How much time will I have for my Oral Presentation?

Each oral presentation will last amaximum of 7 minutes for PowerPoint presentations and 5 minutes for Poster presentations; there will be an additional 3 minutes of questions from the evaluating committee and from the public.

g. When and where will I present my paper?

All Oral Presentations (PowerPoint and Poster), regardless of the category, will be held exclusively on-site on Saturday, the 26th of November 2022. The PowerPoint Presentations will take place starting at 9 am UTC+2 (Eastern European Time – Bucharest), while the Poster Presentations will start at 4 pm UTC+2 (Eastern European Time – Bucharest). The exact schedule and location information will be shared with the participants before the 15th of November. On-site Participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions regarding the content of the presentations.

h. Do I need to bring any materials for my Oral Presentation?

For PowerPoint presentations you do not need to bring any materials such as a USB flash drive or a pointer, as we will provide them for you. 

For the Poster Presentations, you must have your poster printed in time for the congress so you will be able to hand it over to our organising team at check-in.

i. What size does my poster need to be?

Your poster must be an A0: 841 x 1189 mm.

j. Will the organisers cover the costs of printing my poster?

Unfortunately, we will not be able to cover your printing costs for the poster.

k. What if I cannot present the paper at the scheduled time?

Unfortunately, a reschedule is not possible. 

l. Who evaluates the presentations?

All presentations will be evaluated by committees of doctors for each section. The Organising Committee has no involvement in the evaluation of scientific papers. 

6. CERTIFICATES

a. How will I receive my certificate?

Every participant will receive a link where he/she can download their certificates, starting on the 20th of December 2022.

The On-site Presenters and Premium Presenters will also receive their certificate for presentation via email.

b. How many events do I have to attend in order to receive my certificate?

This year, the entrance ticket consists of one workshop and one conference or roundtable; even moreso, you have free access to all of our on-site keynote lectures. In order to obtain your certificate, you will have to attend one workshop, one conference or roundtable and one keynote. Furthermore, you will have to attend any other booked event in order to gain your certificate.

In addition, you will gain access to the newest event of our Congress – the Science Fair. Connect with scientists and students involved in research from all around the world by listening to short presentations about the scientific opportunities in their university and discovering how to access them.

For more details about the packages, check the Terms and Conditions, section 6. Fees & Payment, sub-section 6.1 Packages.

c. Is my certificate internationally recognised?

Yes, all certificates of the International Medical Students’ Congress of Bucharest are internationally recognised. 

d. Will Scientific Coordinators receive certificates as well?

Yes, Scientific Coordinators will receive certificates which state their involvement in the specific paper. 

e. As an Premium participant, how many events must I attend in order to be granted the certificate of participation?

As a Premium Participant, you must participate in at least one workshop, one conference or roundtable and one keynote in order to be granted the certificate of participation. However, the certificate will specify all the events the participant attended.