ORAL PRESENTATIONS

To better highlight the diversity of research topics and presentation styles, the Oral Presentations are divided into two main categories: Slideshow Presentations and Poster Presentations. Both the Slideshow and the Poster Presentations will have the following categories: Fundamental Sciences, Clinical Sciences and Surgical Sciences.

You may submit a maximum of 2 abstracts but if more than one of your abstracts is accepted, please note that you will be contacted by our team to select which one of them will be presented, given that you can not present more than one abstract, regardless if they:

•  are in different contests (Poster versus Slideshow Presentations)
• are in different sections (Fundamental/Clinical/Surgical Sciences)
• are in different categories (Review/Original Study/Case Report).

You will receive a notification regarding the initial acceptance status of your abstract on October 31st, 2025, before the registration period ends. This announcement will include the preliminary ranking, based on the evaluation criteria published on the website. Participants will then have the opportunity to request a reevaluation until November 2nd, 2025 (23:59 UTC+2), and the final list of accepted abstracts will be published on November 3rd, 2025.

All Poster Presentations will be held exclusively on-site on Friday, the 5th of December, 2025. The Slideshow Presentations will be held exclusively on-site on Saturday, the 6th of December, 2025. The exact schedule and location information will be shared with the participants before the 15th of November. When submitting the abstract, every Presenter gives their consent to have their name mentioned in the final ranking of the scientific papers. All participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions to the Presenter. However, these are not mandatory events and cannot be booked by following the standard booking procedure. One can attend by simply coming to the auditorium at the mentioned presentation date and time. Places will be limited in accordance with the room capacity, health regulations and administrative decisions.

In advance, every participant that has been accepted for the Oral Presentations will have to send their visual support (.ppt/.pptx for the Slideshow presentations or the electronic format of the Poster for the Poster Presentations) until the 22nd of November 2025, 23:59 GMT+2 (Romanian time zone) at the e-mail address: abstracts@imscbucharest.com. 

The full time schedule will be available for the participants before the 15th of November, 2025.

During Oral Presentations’ day, the order in which the sections will be presented during the Slideshow presentations is the following: 

• Review
• Original Study
• Case Report

For each of the sections, the alphabetical order will be respected.  

The presentation time for each participant will be 7 minutes for Slideshow presentations and 5 minutes for Poster Presentations, followed by a 3 minutes Q&A session (both the members of the Evaluation Committee and the other Presenters and Participants will be allowed to ask questions). You will be notified during the presentation when there are 3 minutes and respectively 1 minute left of the presentation time. Please note that exceeding the time limit will influence your final score! 

In case of exceeding the time limit with more than 1 minute, the presentation will have to be ceased by a member of the Organising Committee.

Every Presenter will receive all the information regarding the Oral Presentations via the email address used for the registration process.

Presenters’ Duties: 

The Presenters must be present 15 minutes before the start of the Oral Presentations competition. 

The Presenters cannot leave the room before the end of the last presentation from their category (Fundamental Sciences, Clinical Sciences, Surgical Science); otherwise, they will be disqualified.

The Organising Committee of IMSCB is not responsible if any of the conditions specified above is not met. 

The official language of the Congress is English. This being given, the visual support (Slideshow or Poster), the oral presentations and the short Q&A session for each participant will all be held in English. No other language is accepted.

As far as the visual support is concerned, please make sure you adhere to the rigours imposed here.

The presentation time for each participant will be 7 minutes for Slideshow Presentations, and 5 minutes for Poster Presentations, followed by a 3-minute Q&A session (both the members of the Evaluation Committee and the other Presenters and Participants will be allowed to ask questions). You will be notified during the presentation when there are 3 minutes and respectively 1 minute left of the presentation time. Please note that exceeding the time limit will influence your final score!

Your speech should be clear and coherent. We kindly suggest that you speak freely, without using any supplementary support except the slides of the presentation. This is a simple manner to improve the Evaluation Committee’s opinion on your public speaking abilities and to make an honest self-evaluation of your efforts. And do not forget: you are the best storyteller as far as the story of your research is concerned! Make the most of it!

Beforehand, the participants will receive guidelines regarding the evaluation criteria. To eradicate bias, every participant will be evaluated considering the same criteria and the results will be sent via email within 24 hours after the last presentation. 

The method used to determine the award recipients consists of an average between the grade obtained for the submitted abstract and the grade for the presentation (Oral Presentation). The participants will receive their grade and the reasoning behind it within 24 hours after the last presentation. The awards for the Oral Presentations will be given as such:

Slideshow presentations:

Three awards for each category  (3 awards for Fundamental Sciences, 3 awards for Clinical Sciences and 3 awards for Surgical Sciences).

Poster Presentations: 

Three awards for each category (3 awards for Fundamental Sciences, 3 awards for Clinical Sciences and 3 awards for Surgical Sciences).

The awards for the Slideshow Presentations will be selected by special Evaluation Committees, for each Category (Fundamental Sciences, Clinical Sciences, Surgical Sciences). The Evaluation Committees will consist of an equal number of specialists from various medical fields, in order to make the evaluation process equitable for all three Categories (Fundamental Sciences, Clinical Sciences, Surgical Sciences).

The awards for the Poster Presentations will be selected by an Evaluation Committee with specialists from each Category (Fundamental Sciences, Clinical Sciences, Surgical Sciences).

All awards for both presentation categories and all scientific sections will be granted during the Closing Ceremony, which will take place at the Carol Davila University of Medicine and Pharmacy on Sunday, December 7th.

To offer participants a platform to showcase and discuss their research in an academic setting, the Oral Presentations are structured into two categories: Slideshow Presentations and Poster Presentations. Both the Slideshow and the Poster presentations will have the following sections: Fundamental Sciences, Clinical Sciences and Surgical Sciences. 

If you have more than one abstract accepted, please note that you will be contacted by our team to select which of them will be presented, given that you can not present:

• in both the Slideshow and Poster Presentations
• in multiple categories (Fundamental Sciences, Clinical Sciences, Surgical Science)
• more than one abstract in the same section (Review, Original Study, Case Report).

Both, the abstract and the oral presentation (Slideshow or Poster), must be in English. The maximum number of words in an abstract is 350, without taking into consideration the following fields: Title, Author, Co-authors, Scientific Coordinator, Affiliation and Keywords. 

The Title should not be longer than 12 words. Be creative and contain all the incredible ideas presented in the abstract in an attractive manner that will encourage everyone to read your valuable work. 

Each paper can have a maximum of 1 author, 2 co-authors and 1 scientific coordinator. The abstract is only going to be submitted by the author, who will also be the presenting author and Presenter. In order to submit an abstract, the author needs a Presenter membership. All co-authors need to have their details submitted with the abstract, otherwise their registration will not be valid.

A presenting author can submit a MAXIMUM of 2 abstracts. All the submitted abstracts have to tackle different subjects. In case the participant submits more than one abstract in different categories, and all of them are eligible to be presented, he/she will be asked to choose which abstract is going to be presented. If the participants submit more drafts of the same abstract, only the last version sent before the deadline will be taken into consideration. After the deadline, the submitted abstract cannot suffer any further adjustments. 

If you encounter any problems, please contact us via the following e-mail at abstracts@imscbucharest.com.

After registering as a Presenter and paying the fee, you should submit your abstract until the 12th of October. Depending on your major fields of interest, we have carefully designed a variety of sections of abstracts, each of them with unique features. To offer participants a platform to showcase and discuss their research in an academic setting, the Oral Presentations are structured into two categories: Slideshow Presentations and Poster Presentations. Both the Slideshow and the Poster Presentations will have the following sections:

• Fundamental Sciences  
• Clinical Sciences  
• Surgical Sciences 

The abstracts, regardless of their subject, have to fit in one of the following formats: 

• Original Study 
• Case Report 
• Review 

An Original Study is represented by a detailed account of research activity and it is considered a primary resource. The objective of the presentation is the expansion of knowledge and understanding in the studied phenomenon.

If requested, the participant must provide the raw data file used for statistical analysis and the complete list of references if applicable.

• Background: It stands as a hypothesis for your study. It is a brief description of what is known about the subject you chose and its significance for your research. 
• Materials and Methods: Relevant details about how the study was conducted, how the data was processed and how it might vary; specify the number of subjects and the steps taken in order to execute your research. 
• Results: Present the main outcome of your original study in an attractive manner. Create a strong link between the original hypothesis and the final results, relating all of the ultimate data to it. 
• Conclusion: This section allows you to summarise the topic and make an objective comparison with the updated specialized literature. You can also add a powerful statement that comprehends the entire idea of the Original Study, allowing new perspectives over your abstract. 

KEYWORDS are mandatory as they allow you to highlight the most important aspects of your abstract. They are a tool to help indexers and search engines find relevant papers. They should be representative but also specific for your paper.

A Case Report is a study keen on the observation of one or more patients with particular aspects of an engaging pathology. The objective of the presentation is to declare the qualities of an interesting case, to recon and to come up with useful information for your fellow colleagues. The presentation should have a short introduction that should highlight the significance of the chosen pathology, the case description, including the patient data, symptoms and diagnosis, treatment plans and a conclusion.

If requested, the participant must provide the raw data file used for statistical analysis and the complete list of references if applicable.

Patient’s files are the key-materials when writing a case report. You can find valuable evidence and use it in your abstract, making it unique. 

• Background: Should emphasise the importance of the chosen subject, as well as the major factors that have influenced the case. In order to do so, we recommend having in mind the following: context, relevance and importance. 
• Case description: History (describe briefly your patient’s medical history, to set-up a broader context and create an important link between a possible aetiology and the actual condition) and physical examination (acknowledge important details that can be revealing). 
• Conclusion: This section allows you to summarise the topic and make an objective comparison with the updated specialty literature. Make sure this section reflects the significance of the clinical situation for medicine.  

KEYWORDS are mandatory, as they allow you to highlight the most important aspects of your abstract. They are a tool to help indexers and search engines find relevant papers. They should be representative but also specific for your paper. 

Abstracts of Case Reports should be consistent with the CARE guidelines and authors should send, if requested, the raw data file used for statistical and the complete list of references if applicable.

A Review is a study focused on a clinical topic, based on a substantial search in the literature. The main and fundamental role of a review is to create a comprehensible blend of the best resources available about an important topic. The importance of review articles is increased due to the fact that clinicians benefit from them by updating their knowledge in their field of study.

If requested, the participant must provide the raw data file used for statistical analysis and the complete list of references if applicable.

• Background: It stands as a hypothesis for your study. It is a brief description of what is known about the subject you chose and its significance for research. 
• Materials and Methods: Relevant details about the study that were used for this paper, number of patients, basic characteristics (age group, gender etc.). Also mention why you chose these studies and why are they relevant for your paper.
• Results: Present the main outcome of your review in an attractive manner. Create a strong link between the original hypothesis and the final results, relating all of the ultimate data to it. Don’t try to include everything. Just provide a very brief summary of your main findings.  
• Conclusion: This section allows you to summarise the topic and make a statement about the results you obtained. Your conclusion may be in line with your original hypothesis or not. Either way, you have to be very clear. 

KEYWORDS are mandatory, as they allow you to highlight the most important aspects of your abstract. They are a tool to help indexers and search engines find relevant papers. They should be representative but also specific for your paper. 

Abstracts of Reviews should be consistent with the PRISMA guidelines and authors should send, if requested, the raw data file used and the complete list of references if applicable.

Abstract title:  

• Should not be longer than 12 words;  
• The language used should be simple;
• We recommend making it captivating and intriguing, but also clearly stating your intention.

Authors:  

• Write the full name of each author;  
• Institutional affiliation (name of the institution) MUST be displayed under the author’s name (name of department/institution, city, state); please check the proper name of the institution in English. 

The maximum number of words in an abstract is 350, without taking into consideration the following fields: Title, Author, Co-authors, Scientific Coordinator, Affiliation and Keywords.

Your abstract should be written in such a manner that anyone who reads it understands the subject of your scientific paper. Here are some tips & tricks to make your work easier: 

1. Aim for a title that’s easy to understand and that sparks curiosity. 
2. First write briefly the main ideas for each part of the abstract – this way you shouldn’t forget any essential information. 
3. Then, create your sentences but keep it simple! – steer clear of long sentences and unnecessary words. They make your abstract hard to read and you’ll probably also exceed the word limit.  

DO: 

• Use plurals, in order to avoid indefinite articles.
• Use few adjectives.
• Make sure to verify the whole information within the abstract at the end. 
• Keep an eye on your word count. If you are running into any issues then start rephrasing your text (to have fewer words). Make sure not to lose any important ideas on the way. 
• Only use standard abbreviations (it must be clear what you are referring to).

DON’T:

• Use adjectives such as ‘very’, ‘extraordinary’, etc. They are not necessary and only limit your word count. The results should speak for themselves.
• Repeat yourself.
• Forget to check your grammar and spelling.

To offer participants a platform to showcase and discuss their research in an academic setting, the Oral Presentations are structured into two categories: Slideshow Presentations and Poster Presentations. Both the Slideshow and the Poster Presentations will have the following sections: Fundamental Sciences, Clinical Sciences and Surgical Sciences. All Poster presentations will be organised as an e-poster competition, requiring participants to present their poster in a digital format. 

All Poster Presentations will be held exclusively on-site on Friday, the 5th of December 2025. The Slideshow Presentations will be held exclusively on-site on Saturday, the 6th of December 2025. The exact schedule and location information will be shared with the participants before the 15th of November. Participants will be able to attend the presentation of the abstracts and they will also have the right to ask questions regarding the content of the presentations.

In advance, every participant that has been accepted for the Oral Presentations will have to send their visual support (.ppt/.pptx for the Slideshow presentations or the electronic format of the Poster for the Poster Presentations) until the 22nd of November 2025, 23:59 GMT+2 (Romanian time zone) at the e-mail: abstracts@imscbucharest.com.

On the day of the presentations, the order in which the sections will be presented during the Slideshow/Poster  Presentations  is the following:

• Review
• Original Study
• Case Report

For each of the sections, the alphabetical order will be respected.

Presenters’ Duties:

• The Presenters must be present 15 minutes before the start of the Oral Presentations competition.
• The Presenters cannot leave the room before the end of the last presentation from their category (Fundamental Sciences, Clinical Sciences, Surgical Sciences); in the event in which they can not respect this rule, they will be disqualified.
• The Organising Committee of the IMSCB is not responsible if any of the conditions specified above is not met.

The official language of the Congress is English. This being given, the visual support (Slideshow or Poster), the oral presentations and the short Q&A session for each participant will all be held in English. No other language is accepted.

As far as the visual support is concerned, please make sure you adhere to the rigours imposed here.

The presentation time for each participant will be 7 minutes for Slideshow Presentations, and 5 minutes for Poster Presentations, followed by a 3-minute Q&A session (both the members of the Evaluation Committee and the other Presenters and Participants will be allowed to ask questions). You will be notified during the presentation when there are 3 minutes and respectively 1 minute left of the presentation time. Please note that exceeding the time limit will influence your final score!

Your speech should be clear and coherent. We kindly suggest that you speak freely, without using any supplementary support except the slides of the presentation. This is a simple manner to improve the Evaluation Committee’s opinion on your public speaking abilities and to make an honest self-evaluation of your efforts. And do not forget: you are the best storyteller as far as the story of your research is concerned! Make the most of it!

Structure:

• Please follow the given template;
• The format accepted for the presentation is .ppt/.pptx;  
• We recommend using a font size of at least 22; 
• Do not fill your slides with blocks of text. We suggest you write exclusively the main ideas on the slides and tell the whole story behind them through your convincing speech; 
• Remember the importance of diagrams, images and animations; 
• All the tables and graphics must contain a title and a legend.  

We recommend having the following structure for your visual support: 

• The first slide should contain the following information: the title of the paper, the author’s name, the affiliation and the logos pertaining to the affiliation and to the congress. 
• The next slide should consist of a table of contents. It is optional, but good to have. It helps your audience to better comprehend the presentation. 
• In the succeeding 1-2 slides you should have an introduction. In this part, you should present the subject which you are going to speak about. 
• After the introduction, there should be approximately 10 slides that contain the main ideas of the paper organised in a brief manner (Materials and Methods + Results). 
• Your conclusion should consist of 1-2 slides in which you should showcase a “take home” message for your audience. You should concentrate all your findings in a concise way. 
• The last slide should contain all your references. 

All Poster presentations will be organised as an e-poster competition, requiring participants to present their posters in a digital format. The recommended resolution for the poster is 1920 x 1080 pixels for landscape orientation or 1080 x 1920 pixels for portrait orientation, depending on the layout of your content. 

• Please follow the measurements and format required  (A0; no pre-imposed template).
• Do not overfill your poster with too much text. We recommend the 40-40-20 rule (40% blank space, 40% visuals, 20% text).
• Ensure that the font you use belongs to the Sans Serif category.
• Emphasise your ideas through relevant pictures, tables or graphics. Make sure they are accompanied by a title and legend. Try to go with no more than 2 colours as using more can become rather tiring to the eye. If you need help pairing colours, the colour wheel shall become your best friend.
• Stay away from the red and green combination. 
• Be coherent with your order. Make sure your poster is easy to follow and the viewer doesn’t have to jump from a place to another in order to understand.

Congratulations on the acceptance of your abstract for an Oral Presentation, this being the final step in the research process. Each will be allotted seven (7) minutes for your presentation, in the case of Slideshow Presentations, and five (5) minutes for Poster Presentations, followed by a period of three (3) minutes for the Q&A session. During oral presentations, the audience is very attentive and focused on the presenter, so we provide you a guide that will help you turn your hard work into a successful experience. 

• Preparing
  • It is crucial to know your material inside out. Therefore, a MUST is improving your delivery skills, in order not to sound plain, but rather enthusiastic and passionate. 
  • Get a colleague or co-author to analyse your visual support and oral presentation beforehand. The refined end product is what the audience will see and hear, so you must pay attention to all the details. 
• Giving the presentation
  • Exercise your speech in order to make it cursive.  Avoid stalling. 
  • Look at the audience while you deliver your speech, not at the slides (as one can tell the difference). 
  • Demonstrate enthusiasm and emotion, use gestures to emphasise certain ideas. 
  • Deliver a clear, important, take-home message from your work – one that would be valued unanimously. Make a firm closing. 
• Answering questions
  • Listen to the question carefully – you can repeat a part of the question in the answer to make sure you understood correctly and that you will deliver the message properly.